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Comprehensive Guide to Effortless DIN E-KYC Filing for Your Business

DIN e-KYC filing refers to the process of electronically verifying and updating the Director Identification Number (DIN) details of directors. It involves submitting the necessary documents and information online to authenticate and update the DIN records. DIN KYC filing, is the process mandated by the Ministry of Corporate Affairs (MCA) in India for all individuals who hold a Director Identification Number (DIN). It’s essentially an annual verification of a director’s identity and contact details.

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Who needs to file the director KYC ?

Any individual who holds a Director Identification Number (DIN) is required to file the Director KYC (Know Your Customer). This includes directors of companies registered in India. The purpose of the Director KYC is to ensure the accuracy and authenticity of the information provided by directors. It helps maintain transparency and accountability in corporate governance.

Under which act registration formed of DIN E-KYC filing?

The DIN (Director Identification Number) and e-KYC (Electronic Know Your Customer) requirements for directors of Indian companies are mandated by the Companies Act, 2013. This act replaced the previous Companies Act, 1956, and governs the registration, formation, and management of companies in India.

Who has to File DIN-E KYC?

Every person who has received a Director Identification Number (DIN) on or before 31st March of a financial year must submit an electronic form (e-form) called eform din e-kyc  to the Registrar of Companies (ROC) on or before the following 30th September, as part of their compliance obligations.

What are the benefits of DIN E-KYC Filing ?

Here are the benefits of DIN (Director Identification Number) and e-KYC (Electronic Know Your Customer) filing:

  • Reduced time and costs: Electronic filing saves time and reduces costs compared to manual filing.
  • Efficiency: The DIN E-KYC process is faster and more efficient when done electronically.
  • Authenticity: E-KYC helps prevent fraudulent activities by digitally authenticating directors’ identities.
  • Uniformity: E-KYC brings greater uniformity across government agencies and simplifies the KYC process.

Transparency: The process is transparent, ensuring accurate data and avoiding redundancy and discrepancies.

What is the whole procedure to register for DIN E-KYC filing?

Here’s an active voice conversion of the steps to register for DIN E-KYC filing:

  1. Director obtains a Digital Signature Certificate (DSC).
  2. Director files the eform dir 3 kyc to obtain DIN.
  3. Director and the company submit necessary documents.
  4. DIN application is verified with PAN or Passport.
  5. DIN is received.
  6. DIN is verified.

7. Director obtains e-KYC authentication

What are the required documents fir DIN E- KYC filing?

To complete the DIN (Director Identification Number) and e-KYC filing, the required documents may vary depending on the specific context and requirements. However, some common documents that are typically needed include:

  1. Passport-sized photograph of the director(s)
  2. Proof of identity (such as PAN card or passport)
  3. Proof of address (such as Aadhaar card, driving license, or utility bill)
  4. Proof of date of birth (such as birth certificate or school leaving certificate)
  5. Educational qualification certificates
  6. Digital Signature Certificate (DSC)

7. Memorandum of Association (MOA) and Articles of Association (AOA) of the company.

What is the last date for DIN E -KYC filing ?

A Director Identification Number (DIN) on or before 31st March of a financial year must submit an electronic DIN E-KYC Filing form  (e-form) called eform dir 3 kyc to the Registrar of Companies (ROC) on or before the following 30th September, as part of their compliance obligations.

What are the consequences of not filing DIN e-KYC?

If you don’t file your DIN e-KYC (DIR-3 KYC) within the specified deadline, you can face a few negative consequences. Here’s a breakdown of the potential issues:

  • DIN Deactivation: The Ministry of Corporate Affairs (MCA) will deactivate your Director Identification Number (DIN) if your KYC filing is overdue. This means your DIN will be marked as “deactivated due to non-filing of DIR-3 KYC” and will be rendered invalid.
  • Restrictions on Directorship: With a deactivated DIN, you won’t be able to:
    – Take on new directorships in any company or Limited Liability Partnership (LLP).
    – Sign any documents requiring a DIN, such as board resolutions or annual filings.
    – Resign from existing directorships electronically (though paper-based resignation might still be possible).
  • Potential Delays and Costs: If your DIN is deactivated and you need to take on a new directorship or resume any of the activities mentioned above, you’ll need to get your DIN reactivated. This involves filing the overdue KYC along with a late fee, which can be ₹5,000 (as of June 2024). The reactivation process might also cause delays in business operations.
  • Reputational Impact: Having a deactivated DIN might reflect poorly on your professionalism and adherence to regulations. It could potentially raise concerns with potential business partners or investors.

Important to Note:

– The deadline for DIN e-KYC filing is typically between April 1st and September 30th of each financial year.

– It’s recommended to file well before the deadline to avoid any complications.

What are the documents required for GEM portal registration ?

Here are some of the documents that is required for GEM registration.

  • PAN Card: A scanned copy of your business’s Permanent Account Number (PAN) card.
  • Aadhaar Card: A scanned copy of the Aadhaar card of the authorized signatory or business owner.
  • Bank Account Details: Provide the bank account details, including the account number and IFSC code, to enable transactions on the GEM portal.
  • GST Registration Certificate: If your business is registered under the Goods and Services Tax (GST) regime, you will need to provide a copy of your GST registration certificate.
  • Digital Signature Certificate (DSC): A DSC may be required for certain types of businesses or transactions on the GeM portal. It is used for secure authentication and signing of documents.
  • Business Registration Documents: Depending on the type of business entity, you may need to provide registration documents such as the Certificate of Incorporation, Partnership Deed, or Sole Proprietorship Declaration.
  • Category-Specific Certifications: For certain product categories or services, additional certifications or registrations may be required. These could include ISO certifications, FSSAI licenses, or other relevant industry-specific certifications.

Renewal DIN KYC

The term “renewal” isn’t entirely accurate for DIN E-KYC filing in India. It’s actually an annual verification process, mandated by the Ministry of Corporate Affairs (MCA). Here’s the explanation;

– DIN KYC is an annual process: Every year, between April 1st and September 30th, individuals with a Director Identification Number (DIN) need to file their KYC details.

– Not a true renewal: Unlike some licenses or registrations that need to be formally renewed after a set period, DIN KYC is an ongoing verification to maintain an updated database of directors.

Here’s what to remember about DIN KYC:

– Who needs to file: Anyone with a DIN, even if they’re not currently a director or have resigned.

– Benefits: Maintains accurate director information, prevents misuse of DINs, and promotes good corporate governance.

– Consequences of not filing: DIN deactivation, restrictions on directorships, potential delays and costs for reactivation, and reputational impact.

Tips for a smooth DIN KYC process:

– File well before the deadline: Avoid last-minute rushes and potential complications.

– Gather documents beforehand: Keep your PAN card, address proof, and identity proof readily available. (Documents might vary slightly).

– Use the MCA portal: File electronically through the MCA portal using the eForm DIR-3 KYC or DIR-3 KYC (Web).

– Keep records: Maintain copies of your KYC filing confirmation for future reference.

What we offer

At Black Tie Legal Services India LLP we offer a wide range of services one of them Services to Assist with DIN KYC Filing Several resources can provide valuable assistance with DIN KYC (DIR-3 KYC) filing in India. Here’s a breakdown of the kind of help you can find:

Guidance and Support:

– Professionals specializing in company registrations or legal compliance can explain the DIN KYC filing process, its importance, and the potential consequences of non-filing.
– They can guide individuals through the eligibility criteria and ensure they understand the required documents.

Document Assistance:

– These professionals can help gather and prepare the necessary documents for the DIN KYC filing, such as proof of identity (Passport, Aadhaar card, PAN card) and proof of address (bank statement, utility bill, voter ID).
– They can ensure the documents are formatted correctly and meet all Ministry of Corporate Affairs (MCA) requirements.

Online Filing Assistance:

– Assistance can be obtained in navigating the MCA portal and filing the eForm DIR-3 KYC or DIR-3 KYC (Web) electronically. This can be helpful for those unfamiliar with the online system or facing technical difficulties.

Liaison and Follow-Up:

Some professionals can act as a liaison between the individual and the MCA, handling communication and following up on the filing status. This frees up the individual’s time and ensures they stay updated on the process.

Additional Services:

Additional support might include:
– Reminder services to ensure individuals don’t miss the filing deadline.
– Assistance in retrieving forgotten DIN details.
– Help in managing multiple DIN KYC filings for directors of a company (if applicable).

Choosing a Professional:

– Look for a professional or service with experience in DIN KYC filings and a good reputation.
– Ensure transparency about fees and the services offered.
– Consider if they offer additional support, such as customer service or a helpline.

Important Note:

While professionals can assist with DIN KYC filing, they cannot directly file the form on someone’s behalf. The individual with the DIN is ultimately responsible for ensuring the accuracy of the information submitted.

By utilizing these resources, individuals can streamline the DIN KYC process, reduce the risk of errors, and ensure their KYC details remain up-to-date with the MCA.

Frequently asked questions on DIN E-KYC Filing

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