Best ESOP policy: a complete guide for employees and companies in 2025
What Is an ESOP Policy (Employee Stock Ownership Plan) with an Example? An ESOP, or Employee Stock Ownership Plan, gives employees shares in the company, making them partial owners. Companies use ESOPs to keep employees motivated, loyal, and on the job while saving money. ESOPs connect employees’ goals with the company’s growth by tying rewards to how well the company does. ESOPs are often used by new and growing businesses to attract top talent, make employees feel like they own the company, and encourage them to remain committed to the company’s long-term success. Example of ESOP policy Imagine a startup grants an employee 1,000 stock options at an exercise price of ₹100 per share, while the current market value is also ₹100. These shares vest over 4 years (250 shares each year). After 4 years, the company’s share price rises to ₹400. Thus, the employee benefits from ownership and wealth creation while the company retains a loyal, motivated worker. Applying for ESOP Policy Click Here… How does an ESOP policy work? An ESOP policy gives eligible employees the option to buy or get company shares at a set price, which is often lower than the market price. These shares usually vest over time, which means that employees gradually gain ownership. After they are vested, employees can use their options, keep their shares, or sell them when they are allowed to. This system gives employees bonuses for their work and makes sure that their goals are in line with the company’s financial success and growth. What are the main objectives of an ESOP policy? Here are the main objectives of an ESOP policy: What are the advantages of ESOP Policies? By offering both monetary benefits and prospects for long-term growth, an ESOP policy helps both businesses and employees. It increases retention, fortifies workplace culture, and fosters trust between employers and workers. Key Advantages: What are the tax implications of an ESOP policy in India? In addition to providing employees with ownership benefits, an ESOP policy entails certain tax obligations. In India, ESOPs are taxed at two distinct points in time: upon the sale of shares and upon their exercise. Key tax implications: How is an ESOP policy structured and valued? The company’s board and shareholders must approve a formal plan for an ESOP policy. It sets the eligibility, vesting period, exercise price, and number of shares that employees can get. Employees usually get stock options that become available over time, which keeps them committed for the long term. Fair market value (FMV) is used to figure out how much ESOPs are worth. A registered valuer usually does this. This makes sure that prices are clear, taxes are paid, and employees get their fair share of benefits. What challenges do companies face while implementing an ESOP policy? An ESOP policy can be highly rewarding, but companies often face challenges during its implementation. Designing, managing, and sustaining such a plan requires careful planning and compliance. Key challenges include: How is an ESOP policy different from stock options or profit-sharing? Aspect ESOP Policy Stock Options Profit-Sharing Ownership Employees get actual company shares Employees receive a share of profits only Long-term, with a vesting period Wealth Creation Linked to company growth and share value Linked to growth when exercised Depends only on annual profits Benefit Type Flexible, based on the profit pool Long-term, exercised after vesting Short-term, usually yearly Structure Legally structured with valuation & compliance Contractual arrangement with exercise price Flexible, based on profit pool Impact on control May dilute company ownership May dilute if exercised No dilution of ownership What are the legal and compliance requirements of an ESOP policy? To safeguard the company and its employees, an ESOP policy in India must adhere to stringent legal and compliance requirements. Income tax laws, the Companies Act of 2013, and Sebi regulations (for listed companies) are the main laws that govern these rules. Key legal and compliance requirements: How can startups design an effective ESOP policy? An ESOP policy can be a powerful tool for startups to reward employees and build loyalty without high salary costs. Designing it effectively requires clarity, compliance, and long-term vision. Startups can design an effective ESOP policy: What is the future of ESOP policies in India and globally? More and more companies are realising how important ESOP policies are for keeping employees and making money. This is a good sign for the future of ESOP policies in India and around the world. In India, more and more startups and growing businesses are using ESOPs to hire people while saving money. Globally, ESOPs are becoming a common way to make sure that employees’ interests are in line with the company’s performance. As more people learn about them, laws that support them, and employees want to own them, ESOPs are likely to grow even more and become more flexible. What is the ESOP Policy Registration process? step process Who is responsible 1 Draft the ESOP scheme (eligibility, vesting, exercise price, etc.) company management/hr 2 Get board approval for the draft scheme board of directors 3 obtain shareholder approval through a special resolution shareholders in a general meeting 4 Comply with Companies Act, 2013 and SEBI regulations (for listed firms) legal & compliance team 5 file necessary forms with ROC (such as MGT-7, pas-3) company secretary / legal team 6 Appoint a registered valuer to determine the fair market value of shares independent valuer 7 grant ESOPs to eligible employees company management 8 maintain records and report in annual filings company secretary Who is eligible for the ESOP policy of Listed company? In a listed company, ESOP policy eligibility is defined under the Companies Act, 2013 and SEBI (share-based employee benefits) regulations. Generally, it covers employees and directors but excludes certain categories. Eligible for ESOP in a listed company: Not eligible for ESOP: Conclusion. An ESOP policy is more than just a perk for employees; it’s a way to connect personal growth with the success of the company. Companies can inspire









